Please relax and enjoy your journey of learning the Interactive Acupuncture Assistant.
It is very easy to get started with IAA. By following the steps described below, you can quickly get familiar with the basic operations of the software and utilize all the functions. Just relax and enjoy your Interactive Acupuncture Assistant Pro.
Start the Program
The program can be started from any of the following 3 ways: 1). From Program Start Menu (Start->Programs-IAA Pro), 2). Click the IAA icon on the desktop; 3). Run the executable application file IAA Pro.exe from the installed folder of IAA Pro.
The initial screen looks like this:
This screen is the entry window of the application. With exception to the minimize and exit buttons at the upper right corner, there is only one clickable button on this screen: the Enter button, located at the lower middle area of the window. When you move mouse pointer over the Enter button, you will see that it is clickable.
IAA Security - Password Protection System
(
User Login Window)
To fully protect patient's privacy, medical records, financial records including credit card information, doctor's diagnosis and treatment procedure records, doctor's valuable knowledge base built by the doctor self over times and years, and as well as the clinic's business privacy from any aspects, IAA Software has a very carefully designed Security System - Password Protection System. Below is the procedure to login the System.
After clicking on the Enter button at the initial window, you will see the following User Login Window:
Master User Login:
The login window contains two panels: Master User login panel (left) and Sub User login panel (right). If you are the original End User who purchased this software, then you are the Master User who has the privilege to access the entire software system, all parts of the database. Also only Master User can have the privilege to delete patient profiles, records or treatment protocols. Type in your username and password that you originally received from the software developer, then you will be logged in.
Press OK to start the program or Cancel to Manage Users' login information
Change Master User's Login:
If you want to start the program right way, then press OK. Otherwise, press Cancel, you will be able to change your Master User's username and password, or setup Sub Users' login. You can change your Master User's name and password as often as you want. Please make sure you write down the username and password and keep it in a secure place. If you forgot them, you can use your original login from the Software Developer to reset it again. If you lost the original login, you can contact the Software Developer anytime to retrieve it for you. This guarantees you the peace of mind all the times to access your IAA system.
Setup Sub User's Login:
If you want to Add / Change / Remove Sub Users' login, now is the time to do so.
In the right panel, Master User can add Sub Users login / their usernames and passwords, and define the areas for each Sub User to access within the software system. For example, if Master User wants accounting officer Lisa Wang (see above screen shot) to access only patient's general information (profile), account payment, appointment book, inventory, etc., that is, the bookkeeping related parts, then check the corresponding option, fill in the username and password, then click OK to save it. Do the same way for other Sub Users. Give each Sub User username and password with which they can get into the software to operate the defined functions.
This step is totally controlled by the Master User. The login and privilege for each Sub User can be changed, removed or reset by the Master User anytime when needed.
The check box 'Rememeber it' allow Master or Sub User to remember the username, so there is no need to type username every time if the user uses the software in the daily base.
Sub User Login:
When a Sub User wants to login the system, simply key in the username and password that were originally received from the Master User, then press OK button.
If the login succeeded, the Sub User will be prompted to the following options:
Press OK to start the program now or Cancel to change your password.
Sub User Change Login:
If the user wants to change password, then this is the time to do so.
As shown in the above screen shot, the accessible areas for this Sub User is also listed but it does not allow the Sub User to change. The Sub User's username cannot be changed either because these are defined by the Master User.
Start the Program:
For either the Master User or Sub User, as soon as they entered correct username and password, then press OK button, the system will start.
Company Profile
Upon the success of user's login, and at the first time the application starts, you will be prompted to create company profile.
Press OK to start company profile creation. This is one time thing to do unless your company contact information changed. It will be used over and over whenever you print out a superbill, invoice, receipt, insurance claim form, financial report, patient record (e.g., diagnosis and treatment records), herbal formula, list of acupoints used in the treatment or doctor's prescription. The company profile window looks like this:
Simply replace the pre-filling values of all fields in the form with actual data of your company including Company Name, Address, City, State, Zip Code, Phone #, Fax #, Email Address, Website, Doctor's Name and License Number. The Thank You Message is used at the end of your document (e.g., receipt, invoice, superbill) that you want to print out.
As an option, IAA Pro can automatically insert a scanned image of doctor's signature into the right position of the printout documents (e.g., superbill, formula/prescription, etc.). To do so, scan the signature image into a gif, jpg or bmp file, and edit with photoshop or any other image editor if necessary. The picture should be at ~120 x 15 pixels in size, and saved in local disk. Then at above window, press Browse button to open a dialog window and choose the image file you just saved. Check the check box of Automated Signature Image Insertion. When done all these, press Save/Update button to save the information. Finally click Close button to close the window to start.
Operation Window
After you login or company profile creation if it is the first time to run IAA Pro, you will see the actual Operation Window as below:
This Operation Window includes the following sections:
1. Menu Buttons. The menu buttons are located on the top left area of the window. They are File, Main, Settings, Music, and Help.
File: menu button 'File' brings up a popup menu that contains options of New, Open, Save, Save As, Invoice, Receipt, Financial Report, File Back and Exit. Except Exit, all of these options (New, Open, Save, Save As) are related with operations about data files/database records including Patient Profile, Treatment Records and Featured Treatment Protocols, and menu options such as Invoice, Receipt, Financial Report will create and print invoice, receipt, payment statement and company income report.
Clicking 'Exit' will prompt a message to appear asking you to confirm whether 'you want to exit the program'. The same occurs when you click the 'X' icon in the main window to exit the entire program.
Main: 'Main' simply takes you back to the Entry Window and hides this Operation Window. This may be necessary when you have finished a session and don't want your next patient to see the screen showing the previous patient's information, without closing the program. When you click Enter again the Operation Window shows up.
Settings: 'Settings' brings up the program settings window that allows you set parameters such as monitor, languages, audio, protocol performance behavior, screen background, etc.
Music: 'Music' brings up an audio playing window named 'Music Center' that allows you to choose music (wave and mp3) files to play. You may use this to play a relaxing background music to relax your patient and yourself while you practice treatment. The 'Repeat' mode is convenient for you to play the music in loop mode without pressing play button again. IAA music center will remember the selected music file, so next time it will automatically find it for quick playing.
Help: 'Help' brings up a popup menu that contains the Help, Register and About sections. The Help section will bring you to this user help manual. Clicking 'Register' will take you to the program registration/activation window, and the 'About' section contains brief information about this software.
2. List Panel. Right below the Menu Buttons, there are three Lists named Meridians/Symptoms, Acupoints and Selected Acupoints, respectively. These lists sequentially work together to serve the major functions of the program (see details in other sections) .
3. Description Panel (a text box). This is right below the Three Lists, and is used to display the descriptions and information about the selected Acupoints.
4. Search Text Box. The Search Text Box is located below the Description Panel. You can enter keywords in this text box, and click on the Search Icon (the magnifier image) to search the database.
5. Clocks. There are two Clocks that are set next to each other in the lower left corner of the window. The one in the left shows the current local time, while another clock at the right shows the amount of time elapsed since the Protocol began playing.
6. Audio Play Icons. The icons are located in the middle bottom area. The three icons have functions for Stop, Play and Repeat Mode. When the Play Icon is pressed, a pause icon will appear if you need to pause it.
7. Acupuncture Chart Image Panel (Acu-Chart Panel). The Acu-Chart is located in the right half of the Operation Window. This is an anatomical image with all of the classical acupoints and meridians illustrated and labeled in Chinese characters, Pinyin and/or international Acupuncture alphanumeric names. The Active Point is shown with a flashing color ball with the acupoint name displayed within a text box to the left side of the point.
8. Zoom In and Zoom Out buttons. They are located in the bottom right hand corner of the window, serving the function of zooming in and out on the Acu-Chart images.
